Contracting Opportunities

The Office of Homeless Services has no RFPs at this time. The Office of the Managing Director (MDO) has one RFP (Request for Proposals) for Eviction Prevention Services and one RFI (Request for Information) for Public Restroom and Hygiene Facilities. You may review previous RFPs below.

RFI for Public Restroom and Hygiene Facilities

The MDO and the City seek to develop a public restroom and hygiene facilities program based on innovative and best practices that is paid for and maintained through revenue generated by the program and is accessible to all residents and visitors. MDO and the City seek ideas in order to help the City sort through options and design a program that would provide clean, sanitary, and safe stationary and mobile public restroom and hygiene services in innovative ways that promote activities that enliven public spaces, reduce nuisance and lewd behaviors, support safe neighborhoods, promote active transportation, and promote economic activity.
For purposes of the this RFI, restroom and hygiene services should include but are not limited to toilet, hand washing and shower functionality. Services may also include used needle and sanitary products disposal. Restroom and hygiene facilities may be both stationary and mobile. Services may also include additional, related services to the primary purpose of this RFI that confer additional amenities and/or options.

Submission Date/Time; Schedule; Response Format.

  • Post Request for Information, October 10, 2017
  • Deadline for questions, requests for clarification, or request for additional information (email to Matthew.Fisher@phila.gov) due by 5 p.m Local Philadelphia time on October 27, 2017.
  • City Responds to Questions (http://www.phila.gov/rfp/Pages/default.aspx (“Additional Opportunities”) on November 3, 2017
  • Responses must be submitted by electronic mail (email to Matthew.Fisher@phila.gov) by 5 p.m. Local Philadelphia time on November 17, 2017.

Download the RFI


RFP: Services For Individuals Experiencing Eviction

The MDO is seeking proposals from qualified nonprofit organizations to develop or expand programs to reduce evictions in Philadelphia or buffer its effects. The successful applicant must coordinate with the Office of Homeless Services.

Schedule

Pre-Proposal Webinar (optional) October 11th, 2017, 10:00 AM. Register online at http://ow.ly/7t9030eJKnn
Applicant Questions Due 5:00 PM (EST) October 13th, 2017
Answers Posted on eContract Philly Website October 18th, 2017
Proposals Due 5:00 PM EST, October 27th, 2017

Proposal Submission

All proposals must be submitted electronically at eContract Philly to the correct contract opportunity number for this RFP (21170830133126). Applicants who fail to file complete applications through eContract Philly will not be considered for the contract.

Documents for Downloading

RFP Eviction Prevention
Attachment D Budget Forms


Previous RFPs

RFI Youth Designated Access Point for HUD Required Coordinated Entry System (CEA-BRHS)

The City of Philadelphia Office of Homeless Services (Homeless Services), on behalf of the Philadelphia Continuum of Care (CoC), is seeking applications from organizations who wish to operate a Youth Designated Access Point.

The primary purpose of this RFI is to give organizations an opportunity to inform Homeless Services of their competencies, capacity, and other additional information that may be relevant to how their organization could serve as a Youth Designated Access Point for the Continuum of Care’s Coordinated Entry and Assessment Based Housing Referral System (CEA-BHRS). The Philadelphia CoC and Homeless Services are preparing to implement CEA-BHRS in accordance with the requirements of the HUD. CEA-BHRS is a process designed to coordinate program participant access, assessment, and referrals to homeless assistance services and housing. In order to appropriately connect young adults ages 18-24 experiencing homelessness with the CEA-BHRS system, Homeless Services is requesting applicants to submit information for consideration to become a Youth Designated Access Point.

Questions and Answers

1. Clarification: The email that was sent out linking to the Request for Information documentation indicated the application responses were due on Friday, September 18th. Both the Office of Homeless Services website and the Request for Information document indicated that responses were due on Friday, September 15th. Please note that responses are due on Friday, September 15th by 5pm.

2. Question: Is there designated funding available to organizations to operate a Youth Designated Access Point- for example, to support salary and overhead costs- or are the resources limited to those listed in the RFI, i.e. transportation, food vouchers, etc.?

Answer: At this point there is not funding available to support staffing requirements, therefore we are asking organizations to assess their ability to serve as an Access Point using existing staff resources. The Office of Homeless Services (Homeless Services) is looking into other resources we may be able to provide, which could include, but is not limited to, transportation resources (tokens), food vouchers, and access to translation services through a language line. In the narrative section of the RFI, we ask that respondents indicate what minimum resources they may need from Homeless Services to operate a Youth Designated Access Point.

We are looking for organizations with experience and competency in serving young people and are interested in expanding their services to include assessing the housing needs of young people ages 18-24 experiencing homelessness and connecting them to resources to end their housing crisis. This may include providing these services to current clients of the organization as well as for additional young people ages 18-24. Within HUD coordinated entry requirements, many of the “side door” housing program referral processes will close and organizations will no longer be able to make direct referrals to those programs for the youth they serve. Young people experiencing homelessness will be connected to housing programs through the coordinated entry process. Some organizations that currently provide a range of services to youth experiencing homelessness may be interested in becoming a Youth Designated Access Point in order to connect their own participants, as well as other young people experiencing homelessness, with resources and referrals to housing.

Download the Q&A: Youth Designated Access Point RFI Questions and Answers 9_4_17

Document
Download the RFI

Submission Requirements
Applicants must submit their responses electronically as a single document by 5pm, Philadelphia, PA, local time on Friday, September 15th, 2017 to:

Jessica Sones, Office of Homeless Services, jessica.sones@phila.gov

Schedule

RFI PostedFriday, August 18, 2017
Deadline to Submit QuestionsFriday, September 1, 2017
Applicant Response DeadlineFriday, September 15, 2017
Panel ReviewWeek of September 18, 2017
Finalist notifies. Site visits with finalistsWeek of September 25, 2017
Applicant Selection(s)September 29, 2017
MOU ExecutionOctober 20, 2017
TrainingNovember 2017-January 2018
Access Points OperationalJanuary 23, 2018

RFP New Permanent Supportive, Rapid Re-Housing, And Joint Transitional Housing – Rapid Re-Housing Projects Philadelphia Coc Fy 2017 HUD NOFA Application

Homeless Services is the Collaborative Applicant for the Philadelphia Continuum of Care, and as such is responsible for conducting a local competition and selection of new housing projects to be submitted to HUD for CoC Program funding annually. Homeless Services will serve as the direct HUD grantee for any new project awarded through this process; the organization sponsoring the project will be a sub-recipient of the grant via a contract with Homeless Services.

Funds made available under the Continuum of Care Program are subject to the interim program regulations at 24 CFR part 578, effective 8/31/12. Applicants under this RFP are strongly encouraged to review the information at the links provided prior to submitting a proposal.

The FY 2017 HUD Appropriations Act requires HUD to obligate FY 2017 CoC Program funds by September 30, 2019. Obligated funds remain available for expenditure until September 30, 2024. However, HUD reserves the right to require an earlier expenditure deadline under a grant agreement. The applicant is expected to initiate the approved projects promptly in accordance with the requirements of the NOFA.

There is no maximum request for a project under this RFP. The U.S. Department of Housing and Urban Development (HUD) issued its FY 2017 Notice of Funding Availability (NOFA) for the Continuum of Care (CoC) Program, which indicates that HUD will provide $2,000,000 in Bonus funding for new permanent housing projects in Philadelphia. In the 2017 CoC Program Registration Notice, HUD is strongly encouraging Continuums of Care (CoCs) to reallocate funding from existing projects to interventions that more effectively reduce homelessness. The Philadelphia CoC is committed to reallocating at least $1,000,000 from existing projects to fund new permanent housing projects for the following reasons: underspending, history of low performance, and high cost.

Bonus and reallocation funds will be available for the following types of new projects in Philadelphia through the FY 2017 CoC Program Competition Notice of Funding Availability (NOFA):

  • New permanent supportive housing (PSH) projects dedicated to serving individuals/ households without children experiencing chronic homelessness
  • New rapid re-housing (RRH) projects that serve individuals/ adults without children, families/ households with children, and/or unaccompanied young adults ages 18-24 experiencing homelessness, coming directly from the streets; from emergency shelter; or meeting the criteria of paragraph (4) of HUD’s definition of homeless: fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking or other dangerous or life-threatening conditions; has no other residence; and lacks the resources or support networks to obtain other permanent housing
  • New joint transitional housing and rapid re-housing (TH-RRH) projects that serve individuals/ adults without children, families/ households with children, and/or unaccompanied young adults ages 18-24 experiencing homelessness, coming directly from the streets; from emergency shelter; or meeting the criteria of paragraph (4) of HUD’s definition of homeless: fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking or other dangerous or life-threatening conditions; has no other residence; and lacks the resources or support networks to obtain other permanent housing

Download the RFP

Deadline

Proposals must be received no later than 5:00 p.m. Philadelphia, PA, local time, on Friday, August 18, 2017 to:

Lauren Whitleigh, Director of CoC Planning
1401 JFK Blvd, MSB, 10th Floor, Suite 1030

RFP Homeless Services Strategic Plan

Issued on: May 16, 2017

The City of Philadelphia Office of Homeless Services, on behalf of the Philadelphia Continuum of Care, is seeking proposals for professional consulting services (“Consultant”) to assist the City and its Continuum of Care to develop a multi-year strategic plan to make homelessness in the City of Philadelphia rare, brief, and non-recurring. The Strategic Plan must align with the United States Interagency Council on Homelessness’ (USICH) Opening Doors: Federal Strategic Plan to End Homelessness.

All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number), through the eContract Philly online application process at www.phila.gov/contracts, choose eContract Philly. Applicants who have failed to file complete applications through the eContract Philly online application process will not be considered for the contract.

Download the RFP. All forms and the RFP are on https://secure.phila.gov/eContract/

Schedule

RFP PostedTuesday, May 16, 2017
Pre-Proposal Meeting: MSB, 1401 JFK Blvd., 16 th Floor, Room YMonday, May 22, 2017, 2:00-3:30pm
Applicant Questions DueWednesday, May 24, 2017, 5:00pm
Answers Posted on eContract Philly WebsiteTuesday, May 30, 2017
Electronic Proposals DueFriday, June 9, 2017, 5:00pm, Philadelphia local time
Hard Copies Proposals DueTuesday, June 13, 2017, 5:00pm, Philadelphia local time
Applicant Interviews, PresentationsJune 12 – June 16, 2017
Panel ReviewJune 19 – June 23, 2017
Applicant Selection42909
Contract Execution42919
Commencement of Work42919

Proposal Deadline
Electronic Proposals must be received no later than 5:00 p.m. Philadelphia, PA, local time, on Friday, June 9, 2017.

The Hard Copies of Proposals must be received no later than 5;00 p.m. Philadelphia local time, on Tuesday, June 13, 2017  to:

Lauren Whitleigh, Director of CoC Planning, Office of Homeless Services, 1401 JFK Boulevard, MSB, Suite 1030. 

Questions
All questions should be referred by email only on or before Wednesday, May 24, 2017, 5:00 p.m. Philadelphia, PA, local time, to: Lauren Whitleigh, Director of CoC Planning, at Lauren.whitleigh@phila.gov

Optional Pre-Proposal Conference

Date: Monday, May 22, 2017 Time: 2:00 p.m. – 3:30 p.m.
Location: Municipal Services Building, 1401 JFK Blvd, 16th Floor, Room Y, Philadelphia, PA 19102

RFP Preventive Maintenance Services at City-Owned or Leased Emergency Housing and Intake Sites

Issued on: April 7, 2017

The Office of Homeless Services (OHS) is seeking proposals from eligible for-profit or non-profit applicants to provide ongoing preventive maintenance, general repairs and emergency response to six (6) Emergency Housing and Intake Sites that provide services to persons experiencing homelessness. An additional goal of these services is to provide a quality environment for the consumers at these facilities.

Proposal Deadline

Applicants are required to submit both electronic and hard copy responses. In addition to the electronic application, submit one (1) original and six (6) unbound copies of completed proposal as follows:

Office of Homeless Services
1401 JFK Blvd, 10th Floor, Suite 1030
Philadelphia, PA 19102
Attn: Joye Presson, Deputy for Administrative Services

The electronic and hard copies of proposals must be submitted by 5:00 pm, Local Time on May 19, 2017. Proposals submitted after this deadline will not be accepted.

Questions and Answers

Will be posted week of April 24, 2017

Download the RFP. All forms and the RFP are on https://secure.phila.gov/eContract/

RFP Food Service at the Families Forward Philadelphia Emergency
and Supportive Services Facility

Issued on: March 24, 2017

OHS is seeking an eligible entity to serve as a professional, high quality food service vendor that can deliver food services that are consumer/customer service driven and that are provided in a safe, sanitary and supportive environment.

The Families Forward Philadelphia Emergency and Supportive Services Facility, located at 111 N. 49th Street, Philadelphia PA, provides emergency housing, support services and case management to homeless families with children. Families Forward Philadelphia has the capacity to house a combination of up to 75 households with children up to a total of 275 persons. Three meals must be provided (breakfast, lunch and dinner) daily. Meals must be well balanced, nutritious and adequate in quality and quantity to meet basic dietary needs of consumers according to the Federal Recommended Daily Allowances (RDA). Special efforts must be undertaken to ensure that pregnant, nursing women and children receive nutritious foods that exceed basic requirements and support healthy growth and development; snacks are required for these populations in compliance with the Child and Adult Care Food Program (CACFP).

Proposal Deadline

Applicants are required to submit both electronic and hard copy responses. In addition to the electronic application, submit one (1) original and six (6) unbound copies of completed proposal as follows:

Office of Homeless Services
1401 JFK Blvd, 10th Floor, Suite 1030
Philadelphia, PA 19102
Attn: Joye Presson, Deputy for Administrative Services

The electronic and hard copies of proposals must be submitted by 5:00 pm, Local Time on April 21, 2017. Proposals submitted after this deadline will not be accepted.

 

Download the RFP. All forms and the RFP are on https://secure.phila.gov/eContract/